Artificial Intelligence (AI) Use Policy

10th International Conference on Hospital Administration (ICHA) recognizes the potential benefits of Artificial Intelligence (AI) in supporting scientific research, academic writing, and scholarly publishing.

ICHA is committed to ensuring that AI-assisted technologies are used responsibly, transparently, and ethically, in accordance with the principles of the Committee on Publication Ethics (COPE) and the International Committee of Medical Journal Editors (ICMJE).

1. Responsible Use of AI

Authors may use AI-assisted tools, including generative AI and large language models, to support manuscript preparation, language editing, translation, coding, and data analysis, provided that such use maintains scientific accuracy, originality, transparency, and research integrity.

AI-generated content must be carefully reviewed and verified by the authors before submission.

2. AI Authorship

AI tools, including ChatGPT and other generative AI systems, cannot be listed as authors or co-authors because they cannot assume responsibility for the accuracy, originality, integrity, and ethical compliance of scholarly work.

Human authors remain fully accountable for all manuscript content, including AI-assisted materials.

3. Disclosure of AI Use

Authors must disclose the use of generative AI or AI-assisted technologies when preparing manuscripts.

The disclosure should identify:

  • The name of the AI tool used.

  • The purpose and extent of its use.

  • The specific manuscript preparation or research activities supported by AI.

AI use for research design, data collection, analysis, or image generation must be appropriately described in the Methods section.

4. Research Integrity and Data Protection

Authors must verify the accuracy of AI-assisted content and ensure that it does not contain fabricated information, inaccurate references, plagiarism, or misleading research findings.

Confidential patient information, personal health records, and other sensitive healthcare data must not be uploaded to AI platforms without appropriate authorization, legal safeguards, and adequate data protection measures.

5. AI Use in Peer Review and Editorial Processes

Reviewers and editors must maintain the confidentiality of submitted manuscripts.

Manuscripts or confidential review materials must not be uploaded to external AI systems where confidentiality cannot be assured without the authors' explicit permission and appropriate editorial authorization.

AI tools must not replace independent scholarly judgment in peer review or editorial decision-making.

Any authorized AI assistance used in the review or editorial process must be disclosed appropriately.

6. Ethical Violations

Undisclosed or inappropriate AI use that compromises scientific integrity, confidentiality, authorship, or publication ethics may result in editorial action.

Depending on the circumstances, actions may include requests for clarification, manuscript revision, rejection, correction, or retraction.

7. AI Use Declaration

Authors who use AI-assisted technologies should include a statement such as:

Declaration of AI Use:

"During the preparation of this manuscript, the authors used [AI tool name] for [specific purpose]. All AI-assisted content was carefully reviewed and verified by the authors, who take full responsibility for the accuracy, originality, and integrity of the manuscript."

If no AI-assisted technologies were used, authors may state:

"The authors declare that no generative AI or AI-assisted technologies were used in the preparation of this manuscript."

 

References:

  1. Committee on Publication Ethics (COPE) — Authorship and AI Tools

  2. International Committee of Medical Journal Editors (ICMJE) — Use of Artificial Intelligence in Publishing